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Constitution

Name

The name of the Association shall be "Hospitality Training" (hereinafter referred to as "the Association").

Aims and Objectives

The purposes of the Association shall include but not be restricted to the following:

  1. Provide cost effective training for the Hotel and Catering Industry in Grampian Region to improve standards and quality.
  2. To address skill shortages and improve the image of the industry.
  3. To devise training programmes and utilise training schemes for the future needs of the industry.
  4. To offer training advice, expertise and practical assistance, including training materials to members.
  5. To ensure members are provided with up-to-date information on resources and training.

Powers

In furtherance of the foregoing objectives the Association may:

Employ and pay any person or persons to supervise, organise and carry on the work of the Association.

  1. Make all reasonable and necessary provision for the payment of pensions and superannuation to or on behalf of employees and their widows and other dependants.
  2. Engage and pay fees to professional and technical advisors and consultants to assist in the work of the Association.
  3. Liaise with all relevant Local Government, Government Departments, agencies and other local and statutory authorities and individuals and any relevant agencies or departments of the European Community and to apply for, obtain grants or other forms of assistance and support from any such bodies or individuals.
  4. To take out membership of such organisations as are considered to be in the interests of and compatible with the objectives of the Association.
  5. To promote and carry out or assist in promoting and carrying out research, surveys and investigation where considered appropriate.
  6. To arrange and provide for or join in arranging and providing for the holding of exhibitions, meetings, lectures, classes, seminars and training courses, to collect and disseminate information on all matters affecting the objectives of the Association.
  7. To purchase, take on lease or exchange, hire or otherwise acquire any property and any rights and privileges necessary for the promotion of the said objectives and construct, maintain and alter any buildings necessary for the work of the Association and to make regulations for the management of any property which may be so acquired.
  8. Subject to such consents as may be required by law, sell, let mortgage, dispose of or turn to account all or any of the property or assets of the Association.
  9. Subject to such consents as may be required by law, borrow or raise money for the objectives and accept gifts, grants or loans on such terms and on such security as shall be deemed to be necessary.
  10. To raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription or otherwise provided that the Association shall not undertake permanent trading activities in raising funds for the said objectives except by means of a Company established for that purpose.
  11. To invest the monies of the Association not immediately required for the said objectives in or upon such investments for securities or property as may be thought fit subject nevertheless to such conditions as may for the time being be imposed or required by law and to do all other lawful things as are necessary for the attainments of the said objectives.

Membership

  1. Membership of the Association shall be open to all Sole Traders, Partnerships, Private and Public Limited Companies or other Organisations involved in or whose main activity is the running of a Hotel, Catering Establishments, Hospital or Nursing Home (hereinafter referred to as "the member").
  2. Each member shall appoint one individual as representative and vote on its behalf at General Meetings of the Association. In the event of such individual person resigning or otherwise leaving a member, they shall forthwith cease to be a representative thereof.
  3. Each member may appoint a depute to replace its appointed representative if the latter is unable to attend any particular meeting of the Association and observers who shall not be entitled to a vote to attend any such meeting.
  4. The Management Committee shall have right for good and sufficient reason to terminate the membership of any member provided that the member or the individual representing such member shall have the right to be heard by the Management Committee before its final decision is made.
  5. Sole Traders, Partnerships, Private Limited Companies and other Organisations who are members of the Association and have paid the agreed annual subscription prior to or as at the date of adoption of this Constitution shall be full members of the Association.
  6. Application for membership will be completed in writing on an application form to the General Manager. Membership is discretionary and the final decision will be made by the Committee in conjunction with the General Manager.
  7. On acceptance of application, the Association shall request payment of the subscription monies due. On payment of the subscription monies, the applicant shall be admitted to membership.

 Office Bearers

  1. At the Annual General Meeting of the Association the members shall elect a Chairman, Vice-Chairman, Honorary Treasurer, and an Area Representative for each of the following local authority districts namely: Gordon, City of Aberdeen, Kincardine and Deeside, Banff and Buchan and Moray, but in the event of there not being a member within any of the foregoing Districts, no Area Representative shall be appointed. The Honorary Secretary's duties shall be to carry out all administrative duties on behalf of the Committee and will have no voting rights. The foregoing office bearers shall constitute the Management Committee of the Association.
  2. In the event of 2 or more proposals for committee members, only one per group can be allocated.
  3. The members of the Management Committee shall hold office for a period of two years from and after the date of their election, but shall be eligible for re-election thereafter under declaration that in the first year after the adoption of this Constitution one-half of the members of the Management Committee shall retire from office but shall be eligible for re-election, the members so retiring being decided by ballot or otherwise as shall be agreed by the members of the Management Committee.
  4. The Chairman will continue on the committee for one year following the completion of his/her office.
  5. (Proposals have to be submitted 14 days in advance of the AGM and it is expected that Vice Chairperson would become Chairperson).

The members in general meetings shall appoint one or more auditors of the Association and shall determine their remuneration if any.               

Management Committee

  1. The policy and management of the affairs of the Association shall be directed by the Management Committee, which shall consist of the foregoing office bearers. Three members of the Management Committee present shall be required for a quorum.
  2. In addition to the members so elected, the Management Committee may invite person, or persons, whether members or not, as they consider desirable. These persons may speak but not vote at meetings of the Management Committee.(Committee can co-opt up to two additional members of committee, as they consider appropriate.)
  3. Any casual vacancy on the Management Committee may be filled by the Committee and any person appointed to fill such a casual vacancy shall hold office until the conclusion of the next Annual General Meeting of the Association and shall be eligible for election at that meeting.
  4. The Management Committee may appoint such special or standing committees or sub-committees as may be considered necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such special or standing committees or sub-committees shall be reported back to the Management Committee as soon as possible.
  5. In conducting the business at meetings of the Management Committee the Chairman shall have a deliberative as well as a casting vote and in the absence of the Chairman, the Vice-Chairman shall exercise the powers and privileges of the Chairman.
  6. Unless otherwise provided, resolutions shall be passed by a simple majority of members of the Management Committee present and entitled to vote at the meeting.
  7. The Management Committee shall meet not less and in addition to special meetings convened for special purposes, at least once within every three calendar months.
  8. The Management Committee shall have power to convene a general meeting of members on notice as herein provided at any time and shall be bound so to do on receipt of a written demand signed by not less than one third of the Association.
  9. The Management Committee shall have power for and in the name of the Association to instigate or defend or continue thereafter any legal proceedings taken by or against the Association.
  10. The Chairman, Vice-Chairman, Treasurer for the time being shall be Trustees for the Association and all Titles or Leases of heritable property of the Association shall be vested in them and their successors in Office as such Trustees and they shall have full power to execute all Deeds in connection with the same.
  11. Responsibilities of Management Committee:
    1. Fulfil legal responsibilities as an employer.
    2. To represent the Association in a positive and professional manner.
    3. To familiarise themselves with the Association Constitution.
    4. To support the Association at all times and provide expertise and advice as required.
    5. To set subscription levels.
    6. To set targets for future developments.
    7. Strategic Planning

General Meetings

  1. The first General Meeting of the Association for the purposes of adopting this Constitution and electing Office Bearers in terms hereof shall be held not later than 31st March 1993. Once in each year thereafter an Annual General Meeting of the Association shall be held at such time (not being more than fifteen months after the holding of the preceding Annual General Meeting) and at such place as the Management Committee shall determine. At least twenty-one clear days written notice of the meeting shall be given by the Honorary Secretary to each member. At such Annual General Meeting the business shall include, but not be restricted to, the consideration of the Annual Report of the work done by or under the auspices of the Management Committee the approval of the audited accounts, the election of Office Bearers the approval of the annual subscription or subscriptions for the forthcoming year, the consideration of motions submitted by the Management Committee or by members in writing to the Secretary not later than fourteen days before the date of the Annual General Meeting and the transaction of such other matters as may from time to time be necessary.
  2. A quorum at a General Meeting of the Association shall be 15% of the total actual membership of the Association for the time being or such other number as the Association may in general meeting from time to time determine.
  3. All questions arising at any General Meeting shall be decided by a simple majority of those present and entitled to vote. Voting may be by proxy.

Finance

  1. All monies raised by, or on behalf of the Association, shall be applied to further the objectives of the Association and for no other purpose, provided that nothing herein contained shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the Association and fees to professional and technical advisors or the repayment to members of the Management Committee or of any committee or sub-committee of reasonable out-of-pocket expenses. The Association shall be a non-profit making organisation.
  2. The Treasurer shall be responsible for annual accounts of the finances of the Association. Responsibility for the day-to-day accounting shall be administered by the Association's bookkeeper.
  3. The accounts shall be audited at least once a year by the Auditor appointed in terms of Clause 5(c) hereof.
  4. An audited statement of the accounts for the last financial year shall be submitted by the Management Committee to the Annual General Meeting in each year.
  5. A bank account shall be opened in the name of the Association with such Bank or Building Society, as the Management Committee shall from time to time decide. The Management Committee shall authorise in writing three members of the Management Committee and General Manager, to sign cheques on behalf of the Association. All cheques over £500 must be signed by not less than two of the four authorised signatories. Authority to sign cheques up to £500 has been delegated to the General Manager.
  6. All members are jointly liable for the Association's finances
  7. Should the Association be discontinued the residual money would be divided up and given to sponsors as deemed appropriate by the committee.

Alterations to the Constitution

Any alterations of this Constitution shall receive the assent of not less than 15% of the members of the Association present and voting at a General Meeting whether Annual or Special, provided that notice of any such alteration shall have been received by the Honorary Secretary in writing not less than twenty-one clear days before the meeting at which the alteration is to be proposed. Notice in writing of such a meeting setting forth the terms of the alteration shall be sent by the Honorary Secretary to each member of the Association.

24th January 1995
HT/DR/DJJ